Board of Trustees of Morley Library
December 17, 2025
A regular meeting of the Board of Trustees of Morley Library was called to order at 4:30 p.m. on December 17, 2025, by Mr. Keener. The following members were present: Ms. Coffee, Mr. Keener, Ms. Lipps, Mr. Moore, Mr. Rodriguez, Mr. Swan, Director Martinez, and Ms. Norman.
The minutes of the November 19, 2025 regular Board meeting were reviewed. Mr. Swan moved that the minutes be approved as submitted, Ms. Coffee seconded, and the motion carried unanimously.
Ms. Norman presented the November financial reports. Ms. Lipps moved that the reports be accepted, Mr. Swan seconded, and the motion passed unanimously.
Ms. Norman requested that the following line item reallocations be made in the General Fund’s 2025 appropriation: $1,000 to #3110 Travel & Meeting Expense from #3370 Security; $15,000 to #3310 Building Maintenance from #3370 Security; $500 to #3700 Professional Services from #3370 Security; and $3,000 to #4510 Databases from #4100 Books & Pamphlets. Mr. Moore so moved, Mr. Rodriguez seconded, and the motion carried unanimously.
Ms. Severa proposed the following resolution:
Resolution 2025-07 – Authorizing the Fiscal Officer to Reallocate Line Items for the Purpose of Closing the 2025 Books
RESOLVED, that the Fiscal Officer is authorized by this Board to make any line item reallocations to the 2025 appropriation as necessary to close out the Library’s books for calendar year 2025. Any changes made will be reviewed with the Board at its January 2026 organizational meeting.
Mr. Swan so moved, Mr. Moore seconded, and the resolution carried unanimously.
Ms. Coffee recommended adoption of the following resolution:
Resolution 2025-08 – Temporary Appropriation for 2026
General Fund
| Account | Category | Total |
|---|---|---|
| 1100 | Salaries | $130,000 |
| 1400 | OPERS | $17,500 |
| 1610 | Medical Insurance | $75,000 |
| 1620 | Medicare | $2,000 |
| 1910 | Employee Memberships | $200 |
| Subtotal – Salaries & Leave Benefits | $224,700 | |
| 2110 | General & Administrative Supplies | $500 |
| 2120 | Processing Supplies | $500 |
| 2130 | IT Supplies | $500 |
| 2151 | Programming Supplies – Adult & Teen | $700 |
| 2152 | Programming Supplies – Children | $700 |
| 2200 | Maintenance & Repair Supplies | $2,500 |
| 2900 | Other Supplies | $200 |
| Subtotal – Supplies | $5,600 | |
| 3110 | Travel & Meetings | $4,000 |
| 3200 | Communication, Printing, Publicity | $1,000 |
| 3250 | Marketing Expense | $500 |
| 3310 | Building Maintenance | $25,000 |
| 3320 | Equipment Maintenance | $2,500 |
| 3500 | Rents & Leases | $2,000 |
| 3600 | Utilities | $20,000 |
| 3700 | Professional Services | $3,000 |
| 3751 | Programming Services – Adult & Teen | $500 |
| 3752 | Programming Services – Children | $500 |
| Subtotal – Purchased & Contracted Services | $59,000 | |
| 4100 | Books & Pamphlets | $11,000 |
| 4110 | E-Books | $6,000 |
| 4200 | Periodicals | $1,000 |
| 4320 | Music CDs | $200 |
| 4321 | Digital Music | $200 |
| 4330 | Audiobooks | $1,000 |
| 4332 | Digital Audiobooks | $3,000 |
| 4360 | DVDs | $2,500 |
| 4361 | Digital DVDs | $900 |
| 4362 | Digital TV Series | $700 |
| 4380 | Video Games | $800 |
| 4910 | Hot Spots – Hardware | $1,000 |
| 4920 | Hot Spots – Data Packages | $1,500 |
| Subtotal – Library Materials & Information | $29,800 | |
| 5510 | Furniture & Equipment | $1,000 |
| 5520 | Software | $500 |
| Subtotal – Capital Outlay | $1,500 | |
| 7100 | Dues & Memberships | $5,500 |
| 7200 | Taxes & Assessments | $500 |
| Subtotal – Other Objects | $6,000 | |
| 8900 | Contingency | $7,000 |
| Total General Fund | $333,600 |
Capital Fund
| Account | Category | Total |
|---|---|---|
| 3700 | Professional Services | $50,000 |
| 5400 | Buildings | $1,000,000 |
| Total Capital Fund | $1,050,000 |
Trust Fund
| Account | Category | Total |
|---|---|---|
| 2900 | Other Supplies | $500 |
| Total Trust Fund | $500 |
Total Expenditures – All Funds
$1,384,100
Ms. Lipps seconded, and the motion carried unanimously.
Ms. Norman reviewed the Library Salary Plan for 2026. Staff would receive a 3.5% increase across the board. Mr. Moore moved that the plan be accepted as presented, Mr. Rodriguez seconded, and the motion was unanimously approved.
Ms. Norman presented data showing the cost impact on employees enrolled in the Library’s medical plan for 2026. She recommended reducing the contribution percentage to 12% (from 15%). Mr. Moore so moved, Mr. Swan seconded, and the motion carried unanimously. She also recommended upgrading the Bay Bridge “gap” policy to include routine office visits. All agreed.
Director Martinez updated the Board on changes to cybersecurity procedures required by the State effective July 1, 2026. She also reported that a snowplow contractor damaged a parking lot light pole and agreed to cover the repairs. A proposed agenda for the Board’s upcoming training session was distributed, and members were reminded of the Special Meeting scheduled for January 7 to review construction bids and select a contractor.
Director Martinez reported that the Library received a $50 donation from Karen Sarosy for the Schick Family Fund. Ms. Lipps moved that the gift be accepted with gratitude, Ms. Coffee seconded, and the motion carried unanimously.
Director Martinez requested approval for Library closures on May 24, July 3 and 5, and September 6. All agreed.
Ms. Lipps moved that the Board adjourn to Executive Session for the purpose of discussing administrative performance and compensation. Mr. Swan seconded, and the motion carried unanimously. The session began at 5:17 p.m. and ended at 5:25 p.m.
Mr. Keener announced that Director Martinez and Ms. Norman will each receive a 5% salary increase in 2026. Ms. Lipps so moved, Ms. Coffee seconded, and the motion carried unanimously.
There being no further business to come before the Board, the meeting was adjourned by Mr. Keener at 5:30 p.m.
Signatures
Kenneth Keener, President
Sandra Coffee, Secretary Pro-Tem