November 19, 2025

Board of Trustees of Morley Library

November 19, 2025

A regular meeting of the Board of Trustees of Morley Library was called to order at 4:30 P.M. on November 19, 2025 by Mr. Keener. The following members were present:

Ms. Coffee, Mr. Keener, Ms. Lipps, Mr. Moore, Mr. Swan, Dir. Martinez, Ms. Norman

Guests:

  • Jason Nolde, GPD Group

  • John Malady, Facilities Administrator

Minutes

The minutes of the October 15, 2025 regular Board Meeting were reviewed.

  • Motion: Mr. Swan moved that the minutes be approved as submitted.

  • Second: Ms. Lipps.

  • Result: Motion carried unanimously.

Building Renovation Update – GPD Group

  • Mr. Nolde presented revised cost estimates and timelines for the building renovation project.

  • Board Action: Approve moving ahead with the bidding process.

    • Motion: Mr. Moore moved.

    • Second: Mr. Swan.

    • Result: Motion carried unanimously.

  • Note: Board approval of accepted bid(s) will occur at a special meeting in early January.

  • Mr. Nolde left the meeting at 4:45 P.M.

Facilities Update – HVAC

  • Mr. Malady provided an overview of HVAC issues and recommended replacement of several parts.

  • Board Action: Replace 6 HVAC parts at a cost of $18,000.

  • Mr. Malady left the meeting after discussion.

Treasurer’s Report

Ms. Norman reviewed the October Treasurer’s Report.

  • Motion: Mr. Moore moved that the report be accepted.

  • Second: Ms. Lipps.

  • Result: Motion carried unanimously.

General Fund Reallocations

Ms. Norman requested the following reallocations in the General Fund’s 2025 Appropriation:

From AccountTo AccountAmount
#8900 Contingency#1610 Medical Insurance$45,000
#2130 IT Supplies#2110 General & Administrative Supplies$1,000
#8900 Contingency#2151 Program Supplies – Adult & Teen$1,500
#2130 IT Supplies#2200 Maintenance Supplies$2,000
#3370 Security#3110 Travel & Meeting Expense$200
#3370 Security#3320 Equipment Maintenance$2,200
#4100 Books & Pamphlets#4110 E Books$3,000
#4100 Books & Pamphlets#4332 E Audiobooks$4,000

  • Motion: Mr. Swan moved approval.

  • Second: Mr. Moore.

  • Result: Motion carried unanimously.

Salary & Benefits Discussion

  • Ms. Norman shared data on anticipated 2026 salary increases (~3.5%) and a projected 30% increase in medical insurance premiums.

  • Board decision: Approve a 3.5% salary increase; healthcare contribution adjustments will be determined at the December meeting.

  • Motion: Ms. Lipps moved to authorize Director Martinez and Ms. Norman to approve any necessary insurance plan changes prior to year-end.

  • Second: Ms. Coffee.

  • Result: Motion carried unanimously.

Policy Updates

  • Director Martinez presented updates to the Bereavement Policy and the Sales Tax Policy.

  • Motion: Mr. Moore moved approval of the Bereavement Policy.

  • Second: Mr. Swan.

  • Result: Motion carried unanimously.

  • Motion: Mr. Swan moved approval of the Sales Tax Policy.

  • Second: Ms. Coffee.

  • Result: Motion carried unanimously.

Adjournment

There being no further business, the meeting was adjourned by Mr. Keener at 5:30 P.M.

Signatures

Kenneth Keener, President

Sandra Coffee, Secretary Pro-Tem