Board of Trustees of Morley Library
January 21, 2026
A regular meeting of the Board of Trustees of Morley Library was called to order at 4:35 p.m. on January 21, 2026, by Ms. Coffee. The following members were present: Ms. Coffee, Ms. Lipps, Mr. Rodriguez, Mr. Swan, Director Martinez, and Ms. Norman.
The minutes of the December 17, 2025 regular Board meeting were reviewed. Mr. Rodriguez moved that the minutes be approved as submitted, Mr. Swan seconded, and the motion carried unanimously.
Ms. Norman reviewed the December financial reports. Ms. Lipps moved that the reports be approved as submitted, Mr. Rodriguez seconded, and the motion carried unanimously.
Ms. Norman reported that she had made the following line item reallocations to the General Fund’s 2025 Appropriation in order to close out the year: $18,500 to #1610 Medical Insurance from #8900 Contingency; $9,200 to #1610 Medical Insurance from #1100 Salaries; $5 to #1660 Life Insurance from #1640 Vision Insurance; $50 to #3120 Training Expense from #3110 Travel & Meeting Expense; $5,500 to #3310 Building Maintenance from #3370 Security; $2,800 to #3310 Building Maintenance from #3600 Utilities; $250 to #3320 Equipment Maintenance from #3600 Utilities; $5 to #3800 Library Material Control from #3700 Professional Services; and $1,300 to #4920 Hot Spot Data Packages from #4940 Library of Things. The Board had approved her doing so at the December 2025 meeting.
Ms. Norman asked that the following additional Temporary Appropriation be adopted:
<
> Resolution 2026-01 – Temporary Appropriation II for 2026
General Fund
| Account | Category | Total |
|---|---|---|
| 1100 | Salaries | $130,000 |
| 1400 | OPERS | $18,200 |
| 1620 | Medicare | $2,000 |
| 1910 | Employee Memberships | $200 |
| Subtotal – Salaries & Leave Benefits | $150,400 |
General Fund – Supplies
| Account | Category | Total |
|---|---|---|
| 2110 | General & Administrative Supplies | $200 |
| 2120 | Processing Supplies | $700 |
| 2151 | Program Supplies – Adult & Teen | $200 |
| 2152 | Program Supplies – Children | $200 |
| Subtotal – Supplies | $1,300 |
General Fund – Purchased & Contracted Services
| Account | Category | Total |
|---|---|---|
| 3200 | Communications, Printing, Publicity | $500 |
| 3250 | Marketing Expense | $500 |
| 3310 | Building Maintenance & Repair | $5,000 |
| 3600 | Utilities | $5,000 |
| Subtotal – Purchased & Contracted Services | $11,000 |
General Fund – Library Materials & Information
| Account | Category | Total |
|---|---|---|
| 4100 | Books & Pamphlets | $3,000 |
| 4110 | E-Books | $2,000 |
| 4332 | Digital Audiobooks | $6,000 |
| 4360 | DVDs | $2,500 |
| Subtotal – Library Materials & Information | $13,500 |
General Fund – Contingency
| Account | Category | Total |
|---|---|---|
| 8900 | Contingency | $3,500 |
| Total General Fund | $179,700 |
Mr. Swan moved adoption of the Resolution, Ms. Lipps seconded, and the motion carried unanimously.
Director Martinez reviewed the Library’s 2025 Circulation Statistics and compared them to nationwide trends.
Director Martinez noted that Albert Di Iorio had donated $100 to the Library. Mr. Swan moved that the gift be accepted with gratitude, Ms. Lipps seconded, and the motion carried unanimously.
Ms. Norman requested that the Board make the following resolution:
Resolution 2026-02 – Renewal of Section 125 Premium Only Plan
RESOLVED, that the form of Amended Section 125 Cafeteria Plan effective February 1, 2026, presented to this meeting is hereby approved and adopted and that the proper officers of the Employer are hereby authorized and directed to execute and deliver to the Administrator of the Plan one or more counterparts of the Plan.
RESOLVED, that the Administrator shall take such actions deemed necessary and proper in order to implement the amended Plan, and to set up adequate accounting and administrative procedures to provide benefits under the Plan.
RESOLVED, that the proper officers of the Employer shall notify employees of the adoption of the amended Plan by delivering to each employee a copy of the Summary Plan Description presented to this meeting, which is hereby approved.
Mr. Rodriguez so moved, Mr. Di Iorio seconded, and the motion carried unanimously.
Ms. Norman asked the Board to approve the following resolution:
Resolution 2026-03 – Disposal of Surplus Materials
BE IT RESOLVED, that the Director of Morley Library is authorized to dispose of any surplus Library property as appropriate, including furniture, equipment, books, and DVDs.
Mr. Rodriguez so moved, Mr. Swan seconded, and the motion carried unanimously.
Election of Officers for 2026 was tabled to the February meeting.
Ms. Lipps moved that the Board reappoint Peggy A. Norman as Fiscal Officer for 2026, Mr. Rodriguez seconded, and the motion carried unanimously.
Mr. Rodriguez moved that the Board appoint Aurora Martinez as Deputy Fiscal Officer for 2026, Mr. Swan seconded, and the motion carried unanimously.
Director Martinez reported that she had drafted a preliminary job description for an in-house security monitor. This will require hiring at least two part-time employees, and the positions will be posted after other personnel slots are filled.
There being no further business to come before the Board, the meeting was adjourned by Ms. Coffee at 5:20 p.m.
Signatures
Sandra Coffee, Vice-President
Marietta Lipps, Secretary