Reservation - Meeting

Meet= ing Room Reservation Request = &nb= sp; = Event date: = ; &n= bsp; Room =

Mor= ley Library = &nb= sp; = &nb= sp; = &nb= sp; = Date completed form received: &nbs= p; &= nbsp; &nbs= p; &= nbsp;

184 Phelps Street &= nbsp; &nbs= p; &= nbsp; &nbs= p; = Sta= ff receiving completed form: &nb= sp; = &nb= sp; =

Pai= nesville OH 44077 &= nbsp; &nbs= p; &= nbsp; &nbs= p; &= nbsp; &nbs= p; Initials and date of approval: &= nbsp; &nbs= p; &= nbsp; &nbs= p;

Telephone: 440-352-3383 FAX: 440-352-907= 9

Morley Library is committed to meeting the informational needs of the diverse population of the Painesville<= /st1:City> area.
Morley Library endeavors to develop collections, resources, and services to meet these needs. MEETING ROO= MS OPEN
AT 9:30 AM. EARLY ADMISSION I= NTO A MEETING ROOM IS UNAVAILABLE. ENTRANCE TO A MEETING ROOM
WILL BE GRANTED WHEN THE LICENSEE ARRIVES AND CHECKS IN AT THE DESK.

Licensee is the a= dult representative responsible for adherence to Library policies.
All components of Morley Library’s Behavior and Conduct Policy h= old forth in any meeting.
Licensee will com= plete the following questionnaire and return it to Morley Library.
Persons asking about this event will be referred to the Licensee.
Meeting room reservations are made on a first come, first served basis for a minimu= m
2 hour period, no more t= han 3 months but no less than two weeks in advance. Only one reservation per mont= h is permitted.
This reservation request should not be considered as approved until notice of approval = is received by mail by the Licensee.
All publicity must carry the name of the sponsoring organization. Morley Library must not be identified by name or address as
a sponsor or information source.

Licensee is respo= nsible for notifying attendees should event cancellation be necessary. Please notify the library as = soon
as the cancellation occurs.

Date of event: &= nbsp; &nbs= p; &= nbsp; Day of the week: &nbs= p; = Start time: &nbs= p; &= nbsp; End time: = &nb= sp; [2 hour min.]

&n= bsp; [Include time for setup and cleanup. P= enalty fees will be assessed for late departure.]

Is this meeting open to the gen= eral public? (circle answer) &n= bsp; YES = NO

Organ= ization Name: = &nb= sp; = &nb= sp; = &nb= sp; = &nb= sp; = &nb= sp; = &nb= sp; = &nb= sp;

Organ= ization Address: &= nbsp; &nbs= p; &= nbsp; &nbs= p; &= nbsp; &nbs= p; &= nbsp; &nbs= p; &= nbsp; &nbs= p; &= nbsp; &nbs= p; &= nbsp; &nbs= p; &= nbsp;

Licen= see [Responsible adult]: &= nbsp; &nbs= p; &= nbsp; &nbs= p; &= nbsp; &nbs= p; &= nbsp; &nbs= p; &= nbsp; &nbs= p; &= nbsp; &nbs= p; &= nbsp; &nbs= p;

Licen= see Address: &= nbsp; &nbs= p; &= nbsp; &nbs= p; &= nbsp; &nbs= p; &= nbsp; &nbs= p; &= nbsp; &nbs= p; &= nbsp; &nbs= p; &= nbsp; &nbs= p; &= nbsp;

Licensee Telephone: &= nbsp; &nbs= p; &= nbsp; FAX: &= nbsp; &nbs= p; &= nbsp; Licensee email: ______________________________

Licensee Borrower’s Card Number: &nb= sp; = &nb= sp; = &nb= sp; Card verified by staff: ________________________

Descr= iption of activity: &= nbsp; &nbs= p; &= nbsp; &nbs= p; &= nbsp; &nbs= p; &= nbsp; &nbs= p; &= nbsp; &nbs= p; &= nbsp; &nbs= p; &= nbsp; &nbs= p; =

&= nbsp; &nbs= p; &= nbsp; &nbs= p; &= nbsp; &nbs= p; &= nbsp; &nbs= p; &= nbsp; &nbs= p; &= nbsp; &nbs= p; &= nbsp; &nbs= p; &= nbsp; &nbs= p; &= nbsp; &nbs= p; =

Number of adults (over 21) expected: &= nbsp; of children expected: &= nbsp; &nbs= p; of teens expected: _____________________

Number of adults (21 or over) needed [1 adult for each 10 minors]: &= nbsp; &nbs= p; &= nbsp; &nbs= p; &= nbsp; &nbs= p; &= nbsp; &nbs= p;

&= nbsp;

Room requested:

Room	Legal maximum capaci= ty (classroom seating)<= o:p>	Maximum Capacity (table seating)=	Need kitchenette?
Meeting room 1 [A+B]	99=	65=
Meeting room A	55=	40=
Meeting room B	35=	25=

I have read and signed a copy of the Morley Library Public Meeting Room Policy and Procedures. My organizati= on is responsible for leaving the room as it was found, with trash in the proper = receptacles and furniture in its original configuration, within the allotted time. My organization will be responsibl= e for the repair or replacement of damage to the room, furniture or equipment.

Signature: &= nbsp; &nbs= p; &= nbsp; &nbs= p; &= nbsp; &nbs= p; &= nbsp; &nbs= p; &= nbsp; &nbs= p; Date: _______________________________

Authorization to use the facilities does not reflect Morley Library endorsement of viewpo= ints presented.

P= lease read and sign the following policy and return it with your Meeting Room Reservation Request.

Morley Library

Public Meeting Room Policy

Morley Library is committed to meeting the informational needs of the diverse population of the Painesville<= /st1:City> area. Morley Library endeavor= s to develop collections, resources, and services, and offers meeting rooms to m= eet these needs.

All components of Morley Library’s Behavior and Conduct Policy apply in a= ll meetings.

1. As a resource to its service area, Morley Li= brary Meeting Rooms are available to groups for non-profit educational, civic, cultural and recreational purposes when they are not in use for Library activities. No for-profit activities or private functions are permitted.
2. Authorization to use the Library’s facilities is not endorse= ment by the Library Staff or the Board of Trustees of the viewpoints presented in the program.

3. Admission to any Meeting Room function will not be denied on the b= asis of race, national origin, gender, sexual orientation, religion, age or handicapped status.

4. Meeting Rooms shall be reserved for a minimum of 2 hours and may be configured for a minimum of 10 to a maximum of 100 persons.

5. No product or service shall be sold, exchanged or solicited on the Library premises. Exception may be made for Morley Library sponsored or co-sponsored functions.

6. Activities that are illegal or unsafe, use dangerous materials, or disrupt the operation of the Library are not permitted. Use of alcohol, tob= acco products and open flames is prohibited.

7. Reservations are made on a first come, first serve basis, no less = than 2 weeks in advance nor more than 3 months in advance. An Applicant, hencefo= rth known as the Licensee, must be at least 21 years of age. In addition, the Licensee must have a valid Morley Library Card in good standing at the time= the application is submitted. The Licensee will be held responsible for the use= and condition of the meeting rooms and the activities of the group.* Organizati= ons and groups may use a Meeting Room a maximum of once a month and may hold on= ly one reservation at a time. Exceptions may be made for Educational Groups and Public Service Organizations needing a room for a finite number of meetings, not to exceed a maximum of four reservations in a two month period of time.=

8. Groups comprised of children or teens must include the Licensee an= d at least 1 other adult (21 years of age or older) for each 10 participants.

9. Light refreshments may be served, but no cooking is permitted. Cat= ered meals are allowed, but the use of Sterno or other fuel sources or lighted candles is prohibited.

10. Children accompanying adults must remain in the Meeting Room at a= ll times.

11. All activity must take place within the reserved room.

12. Activities related to the meetings may start 30 minutes after the Library opens and must end 10 minutes before the Library closes. Groups usi= ng the Meeting Rooms must end meeting, clean up and reset the Meeting Room furniture to its original configuration, exit the room and sign out at the Circulation Desk by the end of the reservation time. Set-up and clean-up mu= st occur within the scheduled meeting time.

Penalty fees for late departure will be assessed as follows: • First 10 minutes: $25.00
• Each 10 minutes thereafter: $50.00
• Failure to pay a late fee will result in loss of Meeting Room privileges.

13. Damages to Library property may result in the loss of Meeting Room privileges. A fee for repair, replacement, or clean-up may be accessed.&nbs= p; All fees will be charged to the Licensee’s Library card.

14. Meetings must always be accessible to Morley Library Staff.

15. The Library Director may waive any meeting room regulation and may deny or cancel any application for reservation of meeting room space for go= od cause.

16. The Library is not responsible for injuries to people, damage to their property, nor loss of property belonging to individuals or groups usi= ng the meeting rooms.

17. The Library Board of Trustees reserves the right to amend this po= licy at any time. This policy will be reviewed on a regular basis.

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I hav= e read and accepted this policy.

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Licen= see signature: __________________________Date: _________________

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*All = fees will be charged to the Licensee’s Library card.=

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Origi= nally Approved by the Morley Library Board of Trustees May 5, 2004

Adapt= ed May 16, 2007=

Adapt= ed September 19, 2007