Morley Library Meeting Room Procedures
Steps for reserving a meeting room:
Please read the Morley Library Meeting Room Policy and Procedures and indicate that you have done so by affixing your signature thereon.
Fill out in entirety the Morley Library Reservation Request form and sign it.
Turn in the completed request form to a Staff Member at any Public Service Desk, along with your Borrower's Card.
A new application must be completed for each reservation.
Meeting room times may not be "saved" before a completed reservation form is approved.
Applicant may visit or call Morley Library to obtain the status of a request. A copy of the approved reservation form will be mailed to the applicant. Every effort will be made to notify by phone should the request for meeting space be denied.
Licensees must give Morley Library notice of the cancellation of an approved meeting as soon as possible as a courtesy. Repeated failure to do so may result in refusal of future reservations. The Licensee is responsible for notifying all attendees.
Morley Library reserves the right to cancel a reservation due to weather, public utility failure, facility emergency or other just cause. Notification of said cancellation will be given to the Licensee via telephone as soon as possible.
The Library Director may waive meeting room policy and procedure and may deny or cancel any application for reservation of meeting room space for good cause.
Other rules for Meeting Rooms use:
Meeting Rooms may be rearranged, but must be returned to the order in which they were found; all trash must be placed in proper receptacles; if used, the kitchenette must be cleaned.
No nails, tacks, scotch tape or other affixing agent may be used on walls, ceilings, floors, doors or furniture.
Licensees requiring AV equipment must make their own arrangements; the Library neither provides AV equipment nor assistance in the operating thereof.
Licensees are responsible for transporting all materials and equipment in and out of the building without Staff assistance.
The Library is unable to provide storage space or materials for any group using the meeting room. Food, beverages or personal items left in the Meeting Rooms will be disposed of as appropriate.
Children accompanying adults must remain in the Meeting Room.
Groups using the Meeting Rooms must end meeting, clean up & reset the Meeting Rooms’ furniture to its original configuration, exit the room, and sign out at the Circulation Desk at the end of the reservation time. Penalty fees will be assessed for late departure.
No early admission to the meeting room is permitted. Entrance to a meeting room will be granted to a group only when the Licensee arrives at the Library and checks in at the Circulation Desk. Scheduled meeting times must allow for set-up and clean up. Meeting Rooms are locked when meetings are not in session.
Meeting Rooms are only available during Library hours. .
Light refreshments are permitted in the Meeting Rooms, however the kitchenette cannot accommodate food preparation, storage or cooking. No open flames, such as candles, are allowed. Groups must supply their own serving dishes, utensils, trays, coffee makers and related items. The no alcoholic beverage rule is strictly enforced.
Library personnel must have free access to Meeting Rooms at all times.
Library Staff will not take or deliver messages for meeting participants.