Library Schedule of Events
Form and Policy
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offers two Meeting Rooms. The larger room (Meeting Room A) will seat 55
people in a classroom arrangement and 40 people if table seating is used.
The smaller room (Meeting Room B) will seat 35 people in a classroom arrangement
and 25 people if table seating is used. Combined Meeting Room A &B will
seat 100 people in a classroom arrangement and 65 people if table seating is
Meeting Rooms are available to groups for non-profit educational, civic,
cultural and recreational purposes when they are not in use for Library
activities. No for-profit activities or private functions are permitted.
Public Meeting Room Policy
Morley Library is committed to meeting the informational needs of the diverse
population of the Painesville area. Morley Library endeavors to develop
collections, resources, services, and offers meeting rooms to meet these needs.
All components of Morley Library’s Behavior and Conduct Policy apply in all
1. As a resource to its service area, Morley Library Meeting Rooms are available
to groups for non-profit educational, civic, cultural and recreational purposes
when they are not in use for Library activities. No for-profit activities or
private functions are permitted.
2. Authorization to use the Library’s facilities is not endorsement by the
Library Staff or the Board of Trustees of the viewpoints presented in the
3. Admission to any Meeting Room function will not be denied on the basis of
race, national origin, gender, sexual orientation, religion, age or handicapped
4. Meeting Rooms shall be reserved for a minimum of 2 hours and may be
configured for a minimum of 10 to a maximum of 100 persons.
5. No product or service shall be sold, exchanged or solicited on the Library
premises. Exception may be made for Morley Library sponsored or co-sponsored
6. Activities that are illegal or unsafe, use dangerous materials, or disrupt
the operation of the Library are not permitted. Use of alcohol, tobacco products
and open flames is prohibited.
7. Reservations are made on a first come, first serve basis, no less than 2
weeks in advance nor more than 3 months in advance. An Applicant, henceforth
known as the Licensee, must be at least 21 years of age. In addition, the
Licensee must have a valid Morley Library Card in good standing at the time the
application is submitted. The Licensee will be held responsible for the use and
condition of the meeting rooms and the activities of the group.* Organizations
and groups may use a Meeting Room a maximum of once a month and may hold only
one reservation at a time. Exceptions may be made for Educational Groups and
Public Service Organizations needing a room for a finite number of meetings, not
to exceed a maximum of four reservations in a two month period of time.
8. Groups comprised of children or teens must include the Licensee and at least
1 other adult (21 years of age or older) for each 10 participants.
9. Light refreshments may be served, but no cooking is permitted. Catered meals
are allowed, but the use of Sterno or other fuel sources or lighted candles is
10. Children accompanying adults must remain in the Meeting Room at all times.
11. All activity must take place within the reserved room.
12. Activities related to the meetings may start 30 minutes after the Library
opens and must end 10 minutes before the Library closes. Groups using the
Meeting Rooms must end meeting, clean up and reset the Meeting Room furniture to
its original configuration, exit the room and sign out at the Circulation Desk
by the end of the reservation time. Set-up and clean-up must occur within the
scheduled meeting time.
Penalty fees for late departure will be assessed as follows:
• First 10 minutes: $25.00
• Each 10 minutes thereafter: $50.00
• Failure to pay a late fee will result in loss of Meeting Room privileges.
13. Damages to Library property may result in the loss of Meeting Room
privileges. A fee for repair, replacement, or clean-up may be accessed. All fees will be charged to the Licensee’s Library card.
14. Meetings must always be accessible to Morley Library Staff.
15. The Library Director may waive any meeting room regulation and may deny or
cancel any application for reservation of meeting room space for good cause.
16. The Library is not responsible for injuries to people, damage to their
property, nor loss of property belonging to individuals or groups using the
17. The Library Board of Trustees reserves the right to amend this policy at any
time. This policy will be reviewed on a regular basis.
Originally Approved by the Morley Library Board of Trustees May 5, 2004
Adapted May 16, 2007
Adapted September 19, 2007
Adapted May 14, 2008
Morley Library Meeting Room Procedures
Steps for reserving a meeting room:
Please read the Morley Library Meeting Room
Policy and Procedures and indicate that you have done so by affixing your
Fill out in entirety the
Reservation Request form and sign it.
Turn in the completed request form to a Staff
Member at any Public Service Desk, along with your Borrower's Card.
A new application must be completed for each
Meeting room times may not be "saved" before a
completed reservation form is approved.
Applicant may visit or call Morley Library to
obtain the status of a request. A copy of the approved reservation
form will be mailed to the applicant. Every effort will be made to
notify by phone should the request for meeting space be denied.
Licensees must give Morley Library notice of the
cancellation of an approved meeting as soon as possible as a courtesy. Repeated
failure to do so may result in refusal of future reservations. The Licensee is
responsible for notifying all attendees.
Morley Library reserves the right to cancel a
reservation due to weather, public utility failure, facility emergency or
other just cause. Notification of said cancellation will be given to the
Licensee via telephone as soon as possible.
The Library Director may waive meeting room policy
and procedure and may deny or cancel any application for reservation of meeting
room space for good cause.
Other rules for Meeting Rooms use:
Meeting Rooms may be rearranged,
but must be returned to the order in which they were found; all trash must
be placed in proper receptacles; if used, the kitchenette must be cleaned.
No nails, tacks, scotch tape or
other affixing agent may be used on walls, ceilings, floors, doors or
AV equipment must make their own arrangements; the Library neither provides
AV equipment nor assistance in the operating thereof.
responsible for transporting all materials and equipment in and out of the
building without Staff assistance.
The Library is
unable to provide storage space or materials for any group using the meeting
room. Food, beverages or personal items left in the Meeting Rooms will
be disposed of as appropriate.
accompanying adults must remain in the Meeting Room.
Groups using the
Meeting Rooms must end meeting, clean up & reset the Meeting Rooms’
furniture to its original configuration, exit the room, and sign out at the
Circulation Desk at the end of the reservation time. Penalty fees will
be assessed for late departure.
No early admission
to the meeting room is permitted. Entrance to a meeting room will be
granted to a group only when the Licensee arrives at the Library and checks
in at the Circulation Desk. Scheduled meeting times must allow for
set-up and clean up. Meeting Rooms are locked when meetings are
not in session.
Meeting Rooms are
only available during Library hours. .
are permitted in the Meeting Rooms, however the kitchenette cannot
accommodate food preparation, storage or cooking. No open flames, such as
candles, are allowed. Groups must supply their own serving dishes, utensils,
trays, coffee makers and related items. The no alcoholic beverage rule is
must have free access to Meeting Rooms at all times.
Library Staff will
not take or deliver messages for meeting participants.